DSpace

We have installed our own Dspace on the Venice Server.
The ultimate goal is to organize the Venice IQPs by end of May.

The bottom-line list

• Ask Saul about sending email from Dspace
  • DSpace is now sending e-mails through the SMTP server
• Talk to Hamlet about up-to-date Access database
• Make home page "nice"
• Provide help/instruction/process steps for others
• Learn about:
  • Handles
  • OAI and PMH
  • Workflow
  • API's
  • Import/Export
  • Best practices (layout/structure/organization, registration/permission)
• Get all the Venice IQPs into Dspace

Things to do/figure out

• Work on CSS to change Home page
• Understand "handles"
• Undestand OAI-PMH. Can it be used to backup/export our repository? Can it also be used to suck out data for our new web CMS?
• Find "best practices" to organize our stuff (communities, collections, sub-collections and items/sub-items).
• Check the "workflow" thingy to see if we can create a "process"
• Finalize IQP metadata (pattern it to the Access Database) - coordinate with HAMLET for most up-to-date
• Can Access databases be IMPORTED into a Dspace metadata set? If so, we could import the whole IQP database in one shot
• How flexible is DSpace in terms batch modifying records (or even better - selections of records)?
• Can we use API's or something?
• Make Reports, Presentations and Datasets independent yet connected somehow (probably through the handle?)
• Sub-types of Datasets could be: Maps, Databases, Spreadsheets
• How can we handle images (one by one or in zipped files)?
• How are handles assigned? This is an important aspect…
• See more lists below

Dspace Help:

• Add a "Procedures" help page for our own use
  • How do we change the LOOK/LAYOUT of our Dspace
  • How do we manage metadata (add fields, attributes, parameters)
  • How to register users/give permissions
  • Upload process instructions for students/contributors

Strategic Questions

• Can we have a collection that is completely open to random contributors? Venice Open Data? Community?
• Organization of datasets? Categories like: report, presentation, datasets (further subdivided into: maps, databases, spreadsheets…)
• How do we MAP the folders listed in the CD Handout into Dspace dataset categories?Individuals vs. groups permissions?
• What are the permissions available?
• Permission/registration expiration?